ESEF – European Single Electronic Format for listed companies starting with financial statements for 2020 (*)

(*) A postponement by one year of the application of the requirement to prepare and disclose the Annual Financial Reports in ESEF-format, may become possible. The application of ESEF would be possible starting from the Annual Financial Reports of the year 2021, but it would still be possible to apply ESEF according to original time schedule. For more information see FIN-FSA’s Market newsletter 2/2020 (currently only in Finnish).

It will be possible to compare and utilise financial statement data of different companies better when, in the future, financial statements are reported in a single electronic format (ESEF). Retrieving and analysing data will be facilitated. Reporting in an electronic, structured format will also enable new technology, such as artificial intelligence, to be used more effectively in analysing data.

What is ESEF and to whom does it apply?

European listed companies (issuers of shares and bonds operating in regulated markets) will have to report their entire annual financial reports in a single electronic format (ESEF) starting with financial statements for 2020(*).  The annual financial reports will be prepared in XHTML format, and IFRS consolidated financial statement data included in the XHTML document will be marked up with XBRL tags. XBRL tagging will be done using iXBRL technology (InlineXBRL).

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What and who are not covered by the new reporting requirements?

The ESEF XBRL requirement applies only to IFRS consolidated financial statements, and it does not apply to parent companies’ separate financial statements or management reports. The ESEF XHTML and XBRL requirements do not apply to financial statement releases or half-yearly reports. Reporting of companies listed in alternative marketplaces is also outside the new reporting requirements.

 

Where do the ESEF requirements come from?

Behind the new reporting requirements are the amendments made in 2013 to the Transparency Directive concerning the harmonisation of listed companies’ transparency requirements. The amendments to the Directive included the requirement for listed companies to prepare annual financial reports in a single electronic format (ESEF). As a consequence of the amendments to the Directive, the European Securities and Markets Authority (ESMA) was tasked with developing a draft Regulatory Technical Standards (RTS), which further specify the electronic reporting format. On 29 May 2019, the European Commission published the RTS as a delegated regulation (ESEF RTS) on the ESEF approved in the EU and it is directly binding on listed companies. The regulation entered into force on 18 June 2019. A link to the delegated regulation in all official languages of the EU can be found here.

ESEF implementation and timetable

The technical implementation of ESEF is based on XHTML and iXBRL. According to ESEF plans, listed companies will have to prepare annual financial reports in XHTML format in stages starting with financial statements for 2020(*):

Financial statements for 2020-2021(*):

  • The XHTML-format document will include the primary financial statements, tagged with the XBRL language in accordance with a taxonomy: consolidated statement of profit and loss and comprehensive income, statement of financial position, statement of cash flows and statement of changes in equity.
  • XBRL data will be embedded into the XHTML document using the Inline XBRL (iXBRL) mechanism.
  • In financial statements for 2020-2021(*), the notes to the consolidated financial statements, the management report and the parent company’s separate financial statement will be included in the XHTML document without XBRL tags.

Starting with financial statements for 2022(*):

  • In addition to the primary financial statements, the notes to the financial statements must be tagged with XBRL tags. Notes will be marked up in accordance with ESEF minimum requirements as block tags, i.e. each note as a whole will be one XBRL tag, and individual line and column data within the note will not need to be tagged separately.  
Taxonomy as a reporting account dictionary

Structured electronic reporting with XBRL requires the use of a taxonomy. The taxonomy acts as a reporting account dictionary. ESMA’s ESEF taxonomy, which is based on the IFRS Foundation’s IFRS taxonomy, will be used in the reporting of financial statements. The ESEF taxonomy includes ESMA’s own extensions to the taxonomy, e.g. for the identification of companies.

In addition to the ESEF taxonomy, companies can use and create their own extensions to the taxonomy if they cannot find in the ESEF taxonomy an accounting meaning that describes the content of a line sufficiently well. Extensions, however, must be anchored to the closest accounting meaning of the ESEF taxonomy. In practice, the new accounting meaning is linked to the existing line of the taxonomy that is closest to this accounting meaning. The use of extensions reduces, however, the comparability of XBRL format data between different companies.

Detailed tagging with XBRL is applied to primary financial statements

The consolidated primary financial statements , i.e. consolidated statement of profit and loss and comprehensive income, statement of financial position, statement of cash flows and statement of changes in equity are marked up with XBRL tags specified by the taxonomy at the same level of detail with which the primary financial statements according to IFRS are prepared.

Notes as block tags

Notes to consolidated financial statements are covered by a reduced requirement, such that notes to the financial statements are marked up with XBRL as block tags, in which case one note as a whole is one XBRL tag, and there is no need to itemise the contents of a note with separate XBRL tags. More details might be added to the reported information later, after experiences gained in use. The ESEF taxonomy includes, however, the opportunity for more detailed XBRL tagging.

Assurance on ESEF

Currently, there is no legally binding EU regulation on the assurance of ESEF. A Q&A by the European Commission has been published (Questions and answers nr 7), but there are different interpretations about its legal validity in a situation where an obligation to audit would be established. The Commission’s Q&A anticipates the objectives of the Commission, and the Commission has earlier this year announced that it is working to develop its opinion on the assurance into juridically stronger form. The results of this work are expected earliest towards the end of the year, if Covid-19 exceptional situation has subsequently not changed the plans of the Commission. The assurance on ESEF will be arranged differently and with different time schedules in the legislation of EU countries.

Although the statutory audit would not cover the financial statements in ESEF-format, the issuers can arrange for the assurance on it, on a voluntary basis. FIN-FSA recommends that the issuers agree on a separate assurance engagement with their auditors and that the assurance is performed in accordance with the guidelines prepared by the Suomen Tilintarkastajat ry (Finnish Association of Authorised Public Accountants), link to the recommendation can be found here (only in Finnish).

Where to submit the reported information?

Currently, listed companies submit their annual financial reports as a stock exchange release attachment file (pdf) to the national central storage facility for regulated information, either as a separate document or as part of an annual report. Following the entry into force of the Commission Regulation on ESEF, the  consolidated financial statements in structured format and  non-structured  other information, such as e.g. the report of the board of directors and the parent company’s separate financial statements, will be included as zip-file in the XHTML document submitted to the central storage facility .

In Finland, the Helsinki Stock Exchange (Nasdaq Helsinki) acts as the maintainer of the central storage facility (Officially Appointed Mechanism, OAM) required by the Transparency Directive, to which listed companies submit regulated information.

How can information in XBRL format be used?

Comparability of financial statement information requires detailed reporting using an XBRL taxonomy. Numerical data of financial statements can be compared or otherwise utilised across corporate and language boundaries when the numerical data has the same “name tag” in different companies and different countries, translated into each company’s own language. XBRL format information is easily transferable to different systems.

ESEF reporting permits the addition of a company’s own extensions to the taxonomy if the company cannot find in the ESEF taxonomy an XBRL tag corresponding in content to the accounting meaning of an item presented in the financial statements. A company’s possible own extensions to the taxonomy may, however, reduce the comparability of data between different companies.

It is recommended that companies assess what benefits they themselves can gain from also providing information in XBRL format to  other purposes than only to regulatory reporting.  Available  information in XBRL format could be utilised, for example, in companies’ own sector peer analyses.

Where else is XBRL used?

XBRL format reporting is used in many countries. The US Securities and Exchange Commission (SEC) already currently requires both US and foreign listed companies to report their financial statements in XBRL format. XBRL format information is also currently accepted by the trade register and tax authorities of a number of European countries, and XBRL is commonly used in the banking and insurance sector official reporting, including in Finland.

In Finland, the Tax Administration, the Finnish Patent and Registration Office and Statistics Finland are planning to accept financial information digitally in the future. Responsibility in Finland for maintaining the reporting code set and XBRL taxonomies for official reporting of financial information rests with the State Treasury. The State Treasury will activate companies with respect to digital official reporting of financial information.

ESMA ESEF Working Group

ESMA has established a permanent working group to promote the implementation of ESEF. The purpose of the working group is to prepare the necessary additional guidance to listed companies and software suppliers for implementing the requirements of the ESEF regulatory standard. The aim is to apply the equalisation of the regulatory standard in the same way in different countries. Finland is participating in this ESMA work.

 

ESEF and XBRL reporting links

European Commission has published on November 10th, 2020 Commission Interpretative Communication on preparation, audit and publication of ESEF-reports.

A postponement by one year of the application of the requirement to prepare and disclose the Annual Financial Reports in ESEF-format, may become possible –An article on current ESEF related issues in FIN-FSA’s Market Newsletter 2/2020 (currently only in Finnish)

You can find here the link to the recommendation of the Finnish Auditors’ Association on assurance of listed company’s ESEF financial statements (only in Finnish).

The European Securities and Markets Authority (ESMA), has published on July 9th 2020 an update of its European Single Electronic Format (ESEF) Reporting Manual (Manual). The update expands existing guidance and reflects relevant developments in the technical specifications. The Manual is aimed at all market participants involved in the implementation of the requirements set out in the ESEF Regulation, and in particular in the first-time preparation of IFRS consolidated financial statements in Inline XBRL. The content of the Commission’s Regulation on ESEF is clarified in the manual on a more concrete level and instructions given for ESEF reporting.

ESMA has published on June 17th, 2020 on its website an example of an annual financial report which is in line with ESEF-regulation. The report was prepared by the Global LEI Foundation in cooperation with ESMA and it aims to provide issuers with an example of an annual report in the ESEF format for their submissions to the national Officially Appointed Mechanisms. Additional publications (such as an Inline XBRL viewer) are available on GLEIF’s website in order to provide the visibility of XBRL-tags

Listed companies’ digital financial statements coming soon – An article on current ESEF related issues in FIN-FSA’s Market Newsletter 1/2020

The Eurofling Conformance suite seminar on the 28th of May 2020, widely dealt with the contents and the use of the ESEF conformance suite –package, with the aim to improve the quality of the software and ESEF-reports. You can see all slides and videos of the seminar here.

ESMA has published on 23rd of March 2020 the ESEF Conformance Suite to facilitate implementation of the ESEF Regulation. The ESEF Conformance Suite is a way to test and provide assurance on whether software tools are able to create and / or consume filings which are in line with all ESEF requirements.

The 2019 ESEF XBRL Taxonomy files have been published on ESMA’s website on Friday 20 December. You may find at the following links:

CEAOB (Committee of European Auditing Oversight Bodies) has published non-binding guidelines regarding auditor’s work on ESEF related issues.

RTE (Real-Time Economy)/ESEF (European Single Electronic Format) seminar 2019 - Espoo Otaniemi - 14.11.2019 presentations. Behind the link you can also find the websites to the software providers, who were presenting their solutions to ESEF-reporting during the day.

On the 11th of September 2019 ESMA has published the third video tutorial on ESEF. In the video ESMA answers the most common questions that stakeholders have asked about the ESEF regulation. You can find the link to the video is here.

Useful presentations on ESEF and XBRL – Eurofiling Conference Frankfurt June 2019, open the link here.

Aalto University School of Business, XBRL Finland and the Financial Supervisory Authority (FIN-FSA) conducted a survey in 2019 and 2020 on the current stage of XBRL implementation and planned deployment models of Finnish issuers that are impacted by the ESEF reporting requirements. Open link here for the results of the survey for 2020 and comparable data for 2019.

COMMISSION DELEGATED REGULATION (ESEF RTS), latest consolidated version 1/1/2020, the text can be accessed at this link.

On 29 May 2019 The European Commission published Q&A for ESEF RTS. A link to Q&A can be found here.

ESEF Digital HUB, information on webinars and iXBRL tools (Software and Services)

Video tutorial on The European Single Electronic Format

Video Tutorial / ESEF 2020: Implementation support for preparers - ESMA has published a new video tutorial on ESEF for preparers

ESEF at ESMA web pages, information on ESEF and links.

In summer 2017, ESMA carried out a field text in which listed companies’ financial statements were converted to XBRL format. The field test results and the test financial statements marked up with XBRL can be found here.

Presentation material from European ESEF outreach events 2018.

IFRS taxonomy

Using the IFRS taxonomy: A Preparer's guide (pdf)

ESEF (European Single Electronic Format) seminar 2018 – Helsinki 26 November 2018 presentations (pdf)

ESEF seminar 2018 – Helsinki 26 November 2018 video

Follow these pages – in the future, ESMA will provide more material in the form of webinars and other guidelines.